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Why Schools Today Need Data Management Systems

Updated: Mar 19

The following is an article “Why Schools Today Need Data Management Sytems” by Marc Primo.


At the rate today’s technology is transforming every aspect of business, administrative and operational processes are expected to further improve and become more efficient. In the academe, modern data management systems that utilize digital computing for networking, multiple information collection, and data safety have been implemented since the late ‘90s when the internet was at its early stages. Today, data management systems are fast becoming an essential standard in schools at all levels as developers are continuing to dig deeper and explore the greater advantages that this new technology can offer.


A data management system not only does wonders for a school’s internal processes but brings ease and convenience to administrators, teachers, staffs, students, and parents among others. If your work is in the academic field, below are the biggest reasons why you should pitch for the installation of a data management system in your school.


Ferris won’t be able to hack the system for a day-off. In the ‘80s, John Hughes made a film about Ferris Bueller, a smart but mischievous student who wanted to cut class and have the adventure of his life. Thanks to modern technology, school attendances can now be easily monitored and recorded with little to no room for the likes of Ferris to make a ruse out of. The system can generate reliable attendance reports at any given period of the school year, for every class or student enrolled, and reflect other pertinent details that can be useful to administrators such as gender, frequency of absences, tardiness, and more. These days, data management systems that record attendances can also inform parents instantly via SMS if their children are absent from class. Unfortunately for Ferris, data management systems for schools are also too complex for even great slackers like him to hack. So, might as well stay in school kids!


Because pen and paper are so old-school. For older generations who were in school prior to the birth of the internet, the use of pen and paper was the main option to conduct exams. Type-written sheets are copied via Risograph or photocopiers and distributed to students on exam day. With data management systems, the process of academic examinations can be carried out either internally or externally on the platform. When executed internally, students can log on to their own accounts and conveniently answer exams online while being monitored. Externally, teachers can upload exam results into a database which they can easily access on the platform and generate comprehensive grading reports. Parents can also monitor their children’s exam results as well through the database to give them an idea of which subjects their kids excel in or which ones need more work. This all the more makes it easier for teachers and parents to discuss a student’s performance during those regular (yet sometimes awkward) parent-teacher meetings.


Three C’s of school administration: Communication, Cohesion and Collaboration. Schools rely on effective communication management to deliver services and align information across various departments. Data management systems for schools also provide tools to expedite processes and make communication more efficient among staff members, the faculty, the students and their parents. Providers usually review a school’s communication framework to identify pain points and needs. They then set up a network that solves current existing problems for improved cohesion. Typical data management systems also allow stakeholders to exchange various formats of resources and information, while some foster student camaraderie online via chat rooms. In other words, data management systems foster a culture of collaboration for everyone concerned with a school’s operation. Students can remotely review with their classmates through chat rooms, teachers may contact parents for student progress discussions, and administrative employees can streamline their respective work flows.

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